In this post, Part III or our Nozbe tour, we’re looking at another staple of a GTD system – Contexts. By the way, if you missed any of the other posts, you can find them on the Nozbe Tour page, or use the links at the top of this page to move forward or back in the tour.
The context component of GTD provides a way to associate tasks with “when”, “where”, “with what” or “with whom” In other words, the best opportunity to get things done depends on your environment and the tools you have available at the time.
So, we can associate tasks with a place, like home or work, and use contexts to list only those tasks that are associated with those places. We can associate tasks with a tool like a computer, and when we’re at the computer, bring up a list of tasks that need a computer to complete them. Or, my favorite – associate tasks with people or organizations, and when we meet with those people, bring up the tasks for which they have an association.
What Can You Do In Contexts?
- Create a new context with the New Context button.
- Edit the Context title or icon.
- Remove the Context, while retaining the tasks.
- Switch to a different Context, using the links in the Context list.
- Edit a task by double clicking anywhere in the task, or by clicking the edit button. Here you can change the task text, date, context and even move the task to a different project if needed.
- Move a task within the Actions list.
- Delete a task by clicking on the X.
- Assign a date and time to the task.
- Check the task as completed.
- Click the star to add the task to the Next Actions list.
- View any notes associated with the context.
- Open and view any files associated with the context.
- Print, email or feed the Context list.
Creating a Context
Click the New Context button, enter a title and pick a context icon to add a new context.
Remember that you can change the context whenever needed. An example would be that you need to phone someone to get the task done. Initially, the task would be associated with the “phone” because that is the tool needed to get the job done. However, after speaking with the person, you change the context to “waiting for” as you are now waiting for the person to complete the task.
That’s it for Contexts, but don’t go far as we’ll be touring the Calendar screen next. And thanks for reading, John.